Features

Everything Your School Needs in One Platform

From classroom tools to financial management — Ed-admin helps you run smarter, faster, and with greater visibility

Key Feature

Manage finances with our time-saving tools

Keep all the necessary tools to manage your finances in one place. Everything from customer records and staff payroll to tuition and application fees at your fingertips. Make use of batch payments, automatic statements, and payment gateways to save yourself time and keep parents, customers, and suppliers satisfied.

Key Feature

Manage the admission process from enquiry to enrollments

Applications have never been easier. Connect our Admission module to your website and enjoy automated processes from admission to re-enrollment to online fee collection.

Key Feature

Grow your academy with analytics

Identify strengths and weaknesses in your students with all-encompassing analytics monitoring. Assessment, behavioural observation, activity management, generated report cards and more, all available in one place.

Modules

More than 40 Modules

Covering All Aspects of Education Management, from Financial and Academic Tools to Communication and Staff Management

All

Academic

Accounting

Administrator

Communication

Human Resource

Facility Management

Student Daily Attendance

A flexible module with dynamic options for recording all types of attendance. Covers academic and extracurricular activities, as well as houses and tutor groups. All from the staff’s mobile app, through the web portal or directly from your onsite biometric systems. Includes automated notifications to staff and parents, as well as linking with other Ed-admin modules like Learning & Behaviour Management.

Academic Management

Allows for an organised system of scheduling and teacher distribution, with features to execute detailed subject and assessment design.

Assessment Premium

A comprehensive online grade book that incorporates various formats to create and print any report card or transcript. Includes an in-depth results analysis tool enabling a deep dive into the academic data and management of student, class, educator, grade performance and more. Its bespoke nature easily manages all curriculum structures, including CAPS, PYP, IB, BGCSE & IGCSE. Also caters for online student assignments (LMS) and virtual classroom teaching.

Learning and Behaviour Management

Full Learning and Behaviour management system, with optional automated processes that allow for students to be rewarded or penalised for their actions, on a merit/demerit system. Includes a multi-level security access control system to dictate who can and can’t access the records, either through the mobile apps or web portal for both parents and staff. Automated notifications and workflow management of student behavioural incidents are also catered for.

Curriculum Management

Easily standardise your curriculum with these customisable curriculum management tools, adhering to national competency standards and tracking changes over the years. Your curriculum is connected automatically to your students and teachers through the Learning Management System, which effortlessly lets students and staff upload and/or submit assignments and classwork online.

Learning Support

Catering to special needs is crucial in keeping students, staff and parents happy and helping them achieve their best. The Learning Support Module helps provide extra support over and above the curriculum. Easily manage and record therapy sessions, assessments, day-to-day notes such as a student exhibiting signs of ADHD and even exam accommodations. The multi-level security system allows for easy control over what sensitive data staff have access to.

Houses and Teams

Easily allocate students into houses, teams or tutor groups for school-wide activities. With its own attendance tracking, house head, tutor and team lead allocations, as well as house-specific event planning scheduler, this is a must-have for any learning institution. This also allows house and tutor group staff to assess and make comments on students that appear on their reports and transcripts.

Biometric Attendance

Effortlessly integrate any online biometric system to track staff as well as student attendance. Linking all attendance and clock-in times enables automated notifications to students, parents or staff, as well as the automated creation of staff leave records when tardy.

CAS (Creativity, Action, Service)

Specially tailored to the IB education system, track and manage your students’ CAS goals with this bespoke module.

Timetable Schedule

Create and manage the timetable schedule, track teacher workloads, student subject changes, venue allocations and more in this easy-to-use module. Includes the ability to Import pre-generated schedules from the most prominent timetable programs such as ASC, Action and Timetabler.

Fee Administration

Fee administration provides student invoicing and accounts receivable management. With aged balance reporting and the ability to record notes and classify accounts that have been slow to pay, the financial office has the information they need at their fingertips to easily manage all debtors. Email an invoice or statement with the click of the mouse. This module also provides automated fee billing, management of multiple payment plans and Direct Debit Order capability. Debtors can easily view a financial summary of their account via mobile apps.

Supplier Payments

Record supplier invoices and payments, with an easy-to-track allocation of payments to invoices.

Customer Payments

Tracking non-fee-related debtors via their payments and invoices is easily done when using Customer Payments.

Customers Transactions

Being fully compatible with Proforma invoices, this module allows you to keep track of orders, invoices, credits and quotes for non-fee related debtors.

General Ledger and Budgeting

Comprehensive financial and accounting suite including cashbook functionality, general ledger, bank reconciliations through to income statement, balance sheet and trial balance. Structure a budget with customisable periods as well as assign budget holders and approval functions to the responsible administrators.

Bills Payable

Your institution's bills are managed and tracked efficiently with Bills Payable.

Purchasing and Requisitions

Empower staff to raise stock and purchase requisitions directly in the system and manage purchase orders. Includes hierarchical approval function for purchases.

Budget Dashboard

Ease the burden on the accounts department with our new and improved Active Budget Dashboard function, allowing staff to view their budget codes in the form of either chart or transaction history.

Inventory

Track and manage all your institution's stock securely with this inventory module, making the process from purchase to sale efficient. A Point of Sales account can also be created and run for uniform shops.

Payroll

Take the stress out of payroll. By using our dynamic payroll module, you can easily define payroll cycles and enter contracts for each staff member to create salary and salary-grade groups that automate your payroll. Includes simple online self-serve capabilities for staff to get their payslips and manage their payroll data easily.

Contacts

Categorise and manage contacts in many different groupings, such as customer, supplier, delivery, and interest. Specify settings for each contact, such as assigning VAT, choosing the currency, and setting credit limits.

Dashboard

Keep staff up to date with instant notifications and news articles. Quickly see a snapshot of live student attendance, merit/demerit feeds, birthdays and other students, and parent and staff statistics. There is also a budget dashboard that can be integrated for staff who have budgets to track and manage.

Enquiry

Easily link our enquiries portal to your website to allow for efficient management of all enquiries to your school. All records are tracked and logged and show a complete history of interactions made. Optimise the management of enquiries as well as branch into admissions marketing to maximise student enrolments.

Document Management

Gives relevant stakeholders access to secure online documents such as manuals, policies, forms etc. Easily manage document access rights and availability via mobile apps.

Student Record

Keep detailed student records ranging from their biography, marks history, special needs, attendance history, behavioural observations, extra-curricular activities, health information, incident reporting and more. A multi-level security system to control data staff members can access or edit, and a built-in approval process to manage parent updates of their child’s data via the mobile app. Numerous customisable reports and a comprehensive report writer to pull any student information for every situation.

Parent/Sponsor Records

Keep detailed parent and sponsor records, contact details and relationships, as well as data from parent-educator meetings. Track parent usage of web portals as well as mobile apps. Multi-level security to ensure only the relevant staff members can access data. All records are linked to facilitate instant navigation from parent to student data and vice versa.

Calendar and Events

Manage events and meetings. Set up and allow parents to pick and choose their available times for parent/teacher meetings. Track and manage all event and meeting resources. Integrates with Google and other online Calendars. Enabling Staff, Parents and Students to easily manage their day on the go via mobile apps.

Alumni Donor Management

Allow alumni to keep their details up to date through our online web portal or mobile apps. Alumni can add their ongoing qualifications and work history enabling you to track your success stories for marketing purposes. Automated emails, instant notifications and sms. Track any contributions alumni make, and automate their Tax Certificates.

Activity Management

Allows Institutions to easily manage a broad range of extra-curricular lessons, clubs, sports and other events. This module is fully integrated with the Assessment module and the timetable schedule, allowing staff to record assessments and attendance for activities. Parents and students can sign-up for various activities on their respective mobile apps, agree to the terms and conditions thereof and be automatically billed if applicable.

Student Portal App

Students have everything they need to manage their education with the Student mobile application. Features include attending online classes, submitting assignments, viewing class schedules and much more.

Parent Portal App

Allow parents to update their details, communicate with the school and track all aspects of their child’s progress. Manage and control what parents have access to, and share report cards, invoices and statements directly on the app. Parents can view and pay invoices directly and much more. Alumni and Parents can also share their business details and job availabilities to keep opportunities within your school's network.

Alumni Portal App

Alumni can control and update their own data, always staying connected. Easily allow networking between past parents, students and staff. Alumni can update their profile to include further qualifications they achieve and work titles, keeping you abreast of their success stories

Ed-drive

Ed-drive is a cloud storage facility in Ed-admin where you can create folders, upload photos, and so much more, giving access to all or selected users.

Staff Portal App

Enables Staff to easily keep track of their daily schedule, take student attendance, record student behaviours, capture assessments, keep abreast of school news and notifications, view key documents and the details of all students they manage on the go from their phone.

Human Resources Database

Record all staff information, emergency contacts, medical details, work history, contract and payroll information, qualifications and attachments. Manage and track security permissions and grant system access as well as print out ID cards. Audit logs track all changes made.

Staff Attendance Register

Manage and track staff attendance with customisable attendance codes, and daily notes fields. Integrate with any online biometric system to automate staff attendance taking.

Staff Leave Management

Create and manage all leave types and enable staff to track their leave balances, and apply and receive approval for leave online. Includes automated accrual and carry-over of leave as well as in-depth analysis reports.

Boarding House

Integrated boarding house management with enrollment and exeat functionality. Create your own assessment checklist to manage and report on student behaviour within the boarding environment and easily include House Master / Mistress and tutor comments on report cards.

Helpdesk and Asset Register

Integrated asset support ticketing system - raise tickets, track, manage and report on problems and resolutions. Complete asset register for all vehicles, buildings and sundry assets with automated reminders for expiring licences and insurance contracts, customisable depreciation calculations and reports, and asset barcoding for easy stock takes.

Integrated Library Management System

Integrated library system with ISBN auto-cataloguing, barcode scan functionality, and a library search feature. Easily manage all books in and out of the system, as well as an in-depth overdue system linked to the finance modules. A public-facing portal allows parents and students to search for books, and a comprehensive in-app interface enables tracking of current and previous books as well as a return reminder for students and parents.Integrated library system with ISBN auto-cataloguing, barcode scan functionality, and a library search feature. Easily manage all books in and out of the system, as well as an in-depth overdue system linked to the finance modules. A public-facing portal allows parents and students to search for books, and a comprehensive in-app interface enables tracking of current and previous books as well as a return reminder for students and parents.

Communications

Bulk communication with parents, staff, students, admissions and alumni. Provides email, SMS, instant notification, news, forums, document sharing, label, and ID card management. Detailed filtering allows specific recipient selections and prevents spamming or overcommunication with your stakeholders. Manage and track all communications to easily see who has read and received them. Easily go 100% paperless with academic reports, financial statements and invoices sent out from the system. Enable automated communications to keep key stakeholders in the loop with no effort at all, have the system notify internal staff of student behaviours or chase debtors for overdue accounts and much more.

Admissions

Ease theManage all aspects of admissions including waiting lists, assessments, interviews and application fees. Track and log every step of the process, custom automated emails easily notify parents of their application progress every step of the way. In-depth reporting tools to check and manage admission learners. Utilise our customisable online application portal by adding it to your website and make the process of application as easy as possible for parents - including digital signatures, agreement management, online application fee payment, capturing of necessary attachments, and a one-stop shop for complete online application management. burden on the accounts department with our new and improved Active Budget Dashboard function, allowing staff to view their budget codes in the form of either chart or transaction history.

Transport Management

Easy online transport requests, availability checks, scheduling and communication with all participants. This module gives you total control over transport including biometric attendance of those on trips. Set up routes indicating stops along the way as well as learner checklists to ensure learners arrive where they should when they should and their guardians are kept abreast at all times.

All

Academic

Accounting

Administrator

Communication

Human Resource

Facility Management

Student Daily Attendance

A flexible module with dynamic options for recording all types of attendance. Covers academic and extracurricular activities, as well as houses and tutor groups. All from the staff’s mobile app, through the web portal or directly from your onsite biometric systems. Includes automated notifications to staff and parents, as well as linking with other Ed-admin modules like Learning & Behaviour Management.

Academic Management

Allows for an organised system of scheduling and teacher distribution, with features to execute detailed subject and assessment design.

Assessment Premium

A comprehensive online grade book that incorporates various formats to create and print any report card or transcript. Includes an in-depth results analysis tool enabling a deep dive into the academic data and management of student, class, educator, grade performance and more. Its bespoke nature easily manages all curriculum structures, including CAPS, PYP, IB, BGCSE & IGCSE. Also caters for online student assignments (LMS) and virtual classroom teaching.

Learning and Behaviour Management

Full Learning and Behaviour management system, with optional automated processes that allow for students to be rewarded or penalised for their actions, on a merit/demerit system. Includes a multi-level security access control system to dictate who can and can’t access the records, either through the mobile apps or web portal for both parents and staff. Automated notifications and workflow management of student behavioural incidents are also catered for.

Curriculum Management

Easily standardise your curriculum with these customisable curriculum management tools, adhering to national competency standards and tracking changes over the years. Your curriculum is connected automatically to your students and teachers through the Learning Management System, which effortlessly lets students and staff upload and/or submit assignments and classwork online.

Learning Support

Catering to special needs is crucial in keeping students, staff and parents happy and helping them achieve their best. The Learning Support Module helps provide extra support over and above the curriculum. Easily manage and record therapy sessions, assessments, day-to-day notes such as a student exhibiting signs of ADHD and even exam accommodations. The multi-level security system allows for easy control over what sensitive data staff have access to.

Houses and Teams

Easily allocate students into houses, teams or tutor groups for school-wide activities. With its own attendance tracking, house head, tutor and team lead allocations, as well as house-specific event planning scheduler, this is a must-have for any learning institution. This also allows house and tutor group staff to assess and make comments on students that appear on their reports and transcripts.

Biometric Attendance

Effortlessly integrate any online biometric system to track staff as well as student attendance. Linking all attendance and clock-in times enables automated notifications to students, parents or staff, as well as the automated creation of staff leave records when tardy.

CAS (Creativity, Action, Service)

Specially tailored to the IB education system, track and manage your students’ CAS goals with this bespoke module.

Timetable Schedule

Create and manage the timetable schedule, track teacher workloads, student subject changes, venue allocations and more in this easy-to-use module. Includes the ability to Import pre-generated schedules from the most prominent timetable programs such as ASC, Action and Timetabler.

Fee Administration

Fee administration provides student invoicing and accounts receivable management. With aged balance reporting and the ability to record notes and classify accounts that have been slow to pay, the financial office has the information they need at their fingertips to easily manage all debtors. Email an invoice or statement with the click of the mouse. This module also provides automated fee billing, management of multiple payment plans and Direct Debit Order capability. Debtors can easily view a financial summary of their account via mobile apps.

Supplier Payments

Record supplier invoices and payments, with an easy-to-track allocation of payments to invoices.

Customer Payments

Tracking non-fee-related debtors via their payments and invoices is easily done when using Customer Payments.

Customers Transactions

Being fully compatible with Proforma invoices, this module allows you to keep track of orders, invoices, credits and quotes for non-fee related debtors.

General Ledger and Budgeting

Comprehensive financial and accounting suite including cashbook functionality, general ledger, bank reconciliations through to income statement, balance sheet and trial balance. Structure a budget with customisable periods as well as assign budget holders and approval functions to the responsible administrators.

Bills Payable

Your institution's bills are managed and tracked efficiently with Bills Payable.

Purchasing and Requisitions

Empower staff to raise stock and purchase requisitions directly in the system and manage purchase orders. Includes hierarchical approval function for purchases.

Budget Dashboard

Ease the burden on the accounts department with our new and improved Active Budget Dashboard function, allowing staff to view their budget codes in the form of either chart or transaction history.

Inventory

Track and manage all your institution's stock securely with this inventory module, making the process from purchase to sale efficient. A Point of Sales account can also be created and run for uniform shops.

Payroll

Take the stress out of payroll. By using our dynamic payroll module, you can easily define payroll cycles and enter contracts for each staff member to create salary and salary-grade groups that automate your payroll. Includes simple online self-serve capabilities for staff to get their payslips and manage their payroll data easily.

Contacts

Categorise and manage contacts in many different groupings, such as customer, supplier, delivery, and interest. Specify settings for each contact, such as assigning VAT, choosing the currency, and setting credit limits.

Dashboard

Keep staff up to date with instant notifications and news articles. Quickly see a snapshot of live student attendance, merit/demerit feeds, birthdays and other students, and parent and staff statistics. There is also a budget dashboard that can be integrated for staff who have budgets to track and manage.

Enquiry

Easily link our enquiries portal to your website to allow for efficient management of all enquiries to your school. All records are tracked and logged and show a complete history of interactions made. Optimise the management of enquiries as well as branch into admissions marketing to maximise student enrolments.

Document Management

Gives relevant stakeholders access to secure online documents such as manuals, policies, forms etc. Easily manage document access rights and availability via mobile apps.

Student Record

Keep detailed student records ranging from their biography, marks history, special needs, attendance history, behavioural observations, extra-curricular activities, health information, incident reporting and more. A multi-level security system to control data staff members can access or edit, and a built-in approval process to manage parent updates of their child’s data via the mobile app. Numerous customisable reports and a comprehensive report writer to pull any student information for every situation.

Parent/Sponsor Records

Keep detailed parent and sponsor records, contact details and relationships, as well as data from parent-educator meetings. Track parent usage of web portals as well as mobile apps. Multi-level security to ensure only the relevant staff members can access data. All records are linked to facilitate instant navigation from parent to student data and vice versa.

Calendar and Events

Manage events and meetings. Set up and allow parents to pick and choose their available times for parent/teacher meetings. Track and manage all event and meeting resources. Integrates with Google and other online Calendars. Enabling Staff, Parents and Students to easily manage their day on the go via mobile apps.

Alumni Donor Management

Allow alumni to keep their details up to date through our online web portal or mobile apps. Alumni can add their ongoing qualifications and work history enabling you to track your success stories for marketing purposes. Automated emails, instant notifications and sms. Track any contributions alumni make, and automate their Tax Certificates.

Activity Management

Allows Institutions to easily manage a broad range of extra-curricular lessons, clubs, sports and other events. This module is fully integrated with the Assessment module and the timetable schedule, allowing staff to record assessments and attendance for activities. Parents and students can sign-up for various activities on their respective mobile apps, agree to the terms and conditions thereof and be automatically billed if applicable.

Student Portal App

Students have everything they need to manage their education with the Student mobile application. Features include attending online classes, submitting assignments, viewing class schedules and much more.

Parent Portal App

Allow parents to update their details, communicate with the school and track all aspects of their child’s progress. Manage and control what parents have access to, and share report cards, invoices and statements directly on the app. Parents can view and pay invoices directly and much more. Alumni and Parents can also share their business details and job availabilities to keep opportunities within your school's network.

Alumni Portal App

Alumni can control and update their own data, always staying connected. Easily allow networking between past parents, students and staff. Alumni can update their profile to include further qualifications they achieve and work titles, keeping you abreast of their success stories

Ed-drive

Ed-drive is a cloud storage facility in Ed-admin where you can create folders, upload photos, and so much more, giving access to all or selected users.

Staff Portal App

Enables Staff to easily keep track of their daily schedule, take student attendance, record student behaviours, capture assessments, keep abreast of school news and notifications, view key documents and the details of all students they manage on the go from their phone.

Human Resources Database

Record all staff information, emergency contacts, medical details, work history, contract and payroll information, qualifications and attachments. Manage and track security permissions and grant system access as well as print out ID cards. Audit logs track all changes made.

Staff Attendance Register

Manage and track staff attendance with customisable attendance codes, and daily notes fields. Integrate with any online biometric system to automate staff attendance taking.

Staff Leave Management

Create and manage all leave types and enable staff to track their leave balances, and apply and receive approval for leave online. Includes automated accrual and carry-over of leave as well as in-depth analysis reports.

Boarding House

Integrated boarding house management with enrollment and exeat functionality. Create your own assessment checklist to manage and report on student behaviour within the boarding environment and easily include House Master / Mistress and tutor comments on report cards.

Helpdesk and Asset Register

Integrated asset support ticketing system - raise tickets, track, manage and report on problems and resolutions. Complete asset register for all vehicles, buildings and sundry assets with automated reminders for expiring licences and insurance contracts, customisable depreciation calculations and reports, and asset barcoding for easy stock takes.

Integrated Library Management System

Integrated library system with ISBN auto-cataloguing, barcode scan functionality, and a library search feature. Easily manage all books in and out of the system, as well as an in-depth overdue system linked to the finance modules. A public-facing portal allows parents and students to search for books, and a comprehensive in-app interface enables tracking of current and previous books as well as a return reminder for students and parents.Integrated library system with ISBN auto-cataloguing, barcode scan functionality, and a library search feature. Easily manage all books in and out of the system, as well as an in-depth overdue system linked to the finance modules. A public-facing portal allows parents and students to search for books, and a comprehensive in-app interface enables tracking of current and previous books as well as a return reminder for students and parents.

Communications

Bulk communication with parents, staff, students, admissions and alumni. Provides email, SMS, instant notification, news, forums, document sharing, label, and ID card management. Detailed filtering allows specific recipient selections and prevents spamming or overcommunication with your stakeholders. Manage and track all communications to easily see who has read and received them. Easily go 100% paperless with academic reports, financial statements and invoices sent out from the system. Enable automated communications to keep key stakeholders in the loop with no effort at all, have the system notify internal staff of student behaviours or chase debtors for overdue accounts and much more.

Admissions

Ease theManage all aspects of admissions including waiting lists, assessments, interviews and application fees. Track and log every step of the process, custom automated emails easily notify parents of their application progress every step of the way. In-depth reporting tools to check and manage admission learners. Utilise our customisable online application portal by adding it to your website and make the process of application as easy as possible for parents - including digital signatures, agreement management, online application fee payment, capturing of necessary attachments, and a one-stop shop for complete online application management. burden on the accounts department with our new and improved Active Budget Dashboard function, allowing staff to view their budget codes in the form of either chart or transaction history.

Transport Management

Easy online transport requests, availability checks, scheduling and communication with all participants. This module gives you total control over transport including biometric attendance of those on trips. Set up routes indicating stops along the way as well as learner checklists to ensure learners arrive where they should when they should and their guardians are kept abreast at all times.

All

Academic

Accounting

Administrator

Communication

Human Resource

Facility Management

Student Daily Attendance

A flexible module with dynamic options for recording all types of attendance. Covers academic and extracurricular activities, as well as houses and tutor groups. All from the staff’s mobile app, through the web portal or directly from your onsite biometric systems. Includes automated notifications to staff and parents, as well as linking with other Ed-admin modules like Learning & Behaviour Management.

Academic Management

Allows for an organised system of scheduling and teacher distribution, with features to execute detailed subject and assessment design.

Assessment Premium

A comprehensive online grade book that incorporates various formats to create and print any report card or transcript. Includes an in-depth results analysis tool enabling a deep dive into the academic data and management of student, class, educator, grade performance and more. Its bespoke nature easily manages all curriculum structures, including CAPS, PYP, IB, BGCSE & IGCSE. Also caters for online student assignments (LMS) and virtual classroom teaching.

Learning and Behaviour Management

Full Learning and Behaviour management system, with optional automated processes that allow for students to be rewarded or penalised for their actions, on a merit/demerit system. Includes a multi-level security access control system to dictate who can and can’t access the records, either through the mobile apps or web portal for both parents and staff. Automated notifications and workflow management of student behavioural incidents are also catered for.

Curriculum Management

Easily standardise your curriculum with these customisable curriculum management tools, adhering to national competency standards and tracking changes over the years. Your curriculum is connected automatically to your students and teachers through the Learning Management System, which effortlessly lets students and staff upload and/or submit assignments and classwork online.

Learning Support

Catering to special needs is crucial in keeping students, staff and parents happy and helping them achieve their best. The Learning Support Module helps provide extra support over and above the curriculum. Easily manage and record therapy sessions, assessments, day-to-day notes such as a student exhibiting signs of ADHD and even exam accommodations. The multi-level security system allows for easy control over what sensitive data staff have access to.

Houses and Teams

Easily allocate students into houses, teams or tutor groups for school-wide activities. With its own attendance tracking, house head, tutor and team lead allocations, as well as house-specific event planning scheduler, this is a must-have for any learning institution. This also allows house and tutor group staff to assess and make comments on students that appear on their reports and transcripts.

Biometric Attendance

Effortlessly integrate any online biometric system to track staff as well as student attendance. Linking all attendance and clock-in times enables automated notifications to students, parents or staff, as well as the automated creation of staff leave records when tardy.

CAS (Creativity, Action, Service)

Specially tailored to the IB education system, track and manage your students’ CAS goals with this bespoke module.

Timetable Schedule

Create and manage the timetable schedule, track teacher workloads, student subject changes, venue allocations and more in this easy-to-use module. Includes the ability to Import pre-generated schedules from the most prominent timetable programs such as ASC, Action and Timetabler.

Fee Administration

Fee administration provides student invoicing and accounts receivable management. With aged balance reporting and the ability to record notes and classify accounts that have been slow to pay, the financial office has the information they need at their fingertips to easily manage all debtors. Email an invoice or statement with the click of the mouse. This module also provides automated fee billing, management of multiple payment plans and Direct Debit Order capability. Debtors can easily view a financial summary of their account via mobile apps.

Supplier Payments

Record supplier invoices and payments, with an easy-to-track allocation of payments to invoices.

Customer Payments

Tracking non-fee-related debtors via their payments and invoices is easily done when using Customer Payments.

Customers Transactions

Being fully compatible with Proforma invoices, this module allows you to keep track of orders, invoices, credits and quotes for non-fee related debtors.

General Ledger and Budgeting

Comprehensive financial and accounting suite including cashbook functionality, general ledger, bank reconciliations through to income statement, balance sheet and trial balance. Structure a budget with customisable periods as well as assign budget holders and approval functions to the responsible administrators.

Bills Payable

Your institution's bills are managed and tracked efficiently with Bills Payable.

Purchasing and Requisitions

Empower staff to raise stock and purchase requisitions directly in the system and manage purchase orders. Includes hierarchical approval function for purchases.

Budget Dashboard

Ease the burden on the accounts department with our new and improved Active Budget Dashboard function, allowing staff to view their budget codes in the form of either chart or transaction history.

Inventory

Track and manage all your institution's stock securely with this inventory module, making the process from purchase to sale efficient. A Point of Sales account can also be created and run for uniform shops.

Payroll

Take the stress out of payroll. By using our dynamic payroll module, you can easily define payroll cycles and enter contracts for each staff member to create salary and salary-grade groups that automate your payroll. Includes simple online self-serve capabilities for staff to get their payslips and manage their payroll data easily.

Contacts

Categorise and manage contacts in many different groupings, such as customer, supplier, delivery, and interest. Specify settings for each contact, such as assigning VAT, choosing the currency, and setting credit limits.

Dashboard

Keep staff up to date with instant notifications and news articles. Quickly see a snapshot of live student attendance, merit/demerit feeds, birthdays and other students, and parent and staff statistics. There is also a budget dashboard that can be integrated for staff who have budgets to track and manage.

Enquiry

Easily link our enquiries portal to your website to allow for efficient management of all enquiries to your school. All records are tracked and logged and show a complete history of interactions made. Optimise the management of enquiries as well as branch into admissions marketing to maximise student enrolments.

Document Management

Gives relevant stakeholders access to secure online documents such as manuals, policies, forms etc. Easily manage document access rights and availability via mobile apps.

Student Record

Keep detailed student records ranging from their biography, marks history, special needs, attendance history, behavioural observations, extra-curricular activities, health information, incident reporting and more. A multi-level security system to control data staff members can access or edit, and a built-in approval process to manage parent updates of their child’s data via the mobile app. Numerous customisable reports and a comprehensive report writer to pull any student information for every situation.

Parent/Sponsor Records

Keep detailed parent and sponsor records, contact details and relationships, as well as data from parent-educator meetings. Track parent usage of web portals as well as mobile apps. Multi-level security to ensure only the relevant staff members can access data. All records are linked to facilitate instant navigation from parent to student data and vice versa.

Calendar and Events

Manage events and meetings. Set up and allow parents to pick and choose their available times for parent/teacher meetings. Track and manage all event and meeting resources. Integrates with Google and other online Calendars. Enabling Staff, Parents and Students to easily manage their day on the go via mobile apps.

Alumni Donor Management

Allow alumni to keep their details up to date through our online web portal or mobile apps. Alumni can add their ongoing qualifications and work history enabling you to track your success stories for marketing purposes. Automated emails, instant notifications and sms. Track any contributions alumni make, and automate their Tax Certificates.

Activity Management

Allows Institutions to easily manage a broad range of extra-curricular lessons, clubs, sports and other events. This module is fully integrated with the Assessment module and the timetable schedule, allowing staff to record assessments and attendance for activities. Parents and students can sign-up for various activities on their respective mobile apps, agree to the terms and conditions thereof and be automatically billed if applicable.

Student Portal App

Students have everything they need to manage their education with the Student mobile application. Features include attending online classes, submitting assignments, viewing class schedules and much more.

Parent Portal App

Allow parents to update their details, communicate with the school and track all aspects of their child’s progress. Manage and control what parents have access to, and share report cards, invoices and statements directly on the app. Parents can view and pay invoices directly and much more. Alumni and Parents can also share their business details and job availabilities to keep opportunities within your school's network.

Alumni Portal App

Alumni can control and update their own data, always staying connected. Easily allow networking between past parents, students and staff. Alumni can update their profile to include further qualifications they achieve and work titles, keeping you abreast of their success stories

Ed-drive

Ed-drive is a cloud storage facility in Ed-admin where you can create folders, upload photos, and so much more, giving access to all or selected users.

Staff Portal App

Enables Staff to easily keep track of their daily schedule, take student attendance, record student behaviours, capture assessments, keep abreast of school news and notifications, view key documents and the details of all students they manage on the go from their phone.

Human Resources Database

Record all staff information, emergency contacts, medical details, work history, contract and payroll information, qualifications and attachments. Manage and track security permissions and grant system access as well as print out ID cards. Audit logs track all changes made.

Staff Attendance Register

Manage and track staff attendance with customisable attendance codes, and daily notes fields. Integrate with any online biometric system to automate staff attendance taking.

Staff Leave Management

Create and manage all leave types and enable staff to track their leave balances, and apply and receive approval for leave online. Includes automated accrual and carry-over of leave as well as in-depth analysis reports.

Boarding House

Integrated boarding house management with enrollment and exeat functionality. Create your own assessment checklist to manage and report on student behaviour within the boarding environment and easily include House Master / Mistress and tutor comments on report cards.

Helpdesk and Asset Register

Integrated asset support ticketing system - raise tickets, track, manage and report on problems and resolutions. Complete asset register for all vehicles, buildings and sundry assets with automated reminders for expiring licences and insurance contracts, customisable depreciation calculations and reports, and asset barcoding for easy stock takes.

Integrated Library Management System

Integrated library system with ISBN auto-cataloguing, barcode scan functionality, and a library search feature. Easily manage all books in and out of the system, as well as an in-depth overdue system linked to the finance modules. A public-facing portal allows parents and students to search for books, and a comprehensive in-app interface enables tracking of current and previous books as well as a return reminder for students and parents.Integrated library system with ISBN auto-cataloguing, barcode scan functionality, and a library search feature. Easily manage all books in and out of the system, as well as an in-depth overdue system linked to the finance modules. A public-facing portal allows parents and students to search for books, and a comprehensive in-app interface enables tracking of current and previous books as well as a return reminder for students and parents.

Communications

Bulk communication with parents, staff, students, admissions and alumni. Provides email, SMS, instant notification, news, forums, document sharing, label, and ID card management. Detailed filtering allows specific recipient selections and prevents spamming or overcommunication with your stakeholders. Manage and track all communications to easily see who has read and received them. Easily go 100% paperless with academic reports, financial statements and invoices sent out from the system. Enable automated communications to keep key stakeholders in the loop with no effort at all, have the system notify internal staff of student behaviours or chase debtors for overdue accounts and much more.

Admissions

Ease theManage all aspects of admissions including waiting lists, assessments, interviews and application fees. Track and log every step of the process, custom automated emails easily notify parents of their application progress every step of the way. In-depth reporting tools to check and manage admission learners. Utilise our customisable online application portal by adding it to your website and make the process of application as easy as possible for parents - including digital signatures, agreement management, online application fee payment, capturing of necessary attachments, and a one-stop shop for complete online application management. burden on the accounts department with our new and improved Active Budget Dashboard function, allowing staff to view their budget codes in the form of either chart or transaction history.

Transport Management

Easy online transport requests, availability checks, scheduling and communication with all participants. This module gives you total control over transport including biometric attendance of those on trips. Set up routes indicating stops along the way as well as learner checklists to ensure learners arrive where they should when they should and their guardians are kept abreast at all times.

All

Academic

Accounting

Administrator

Communication

Human Resource

Facility Management

Student Daily Attendance

A flexible module with dynamic options for recording all types of attendance. Covers academic and extracurricular activities, as well as houses and tutor groups. All from the staff’s mobile app, through the web portal or directly from your onsite biometric systems. Includes automated notifications to staff and parents, as well as linking with other Ed-admin modules like Learning & Behaviour Management.

Academic Management

Allows for an organised system of scheduling and teacher distribution, with features to execute detailed subject and assessment design.

Assessment Premium

A comprehensive online grade book that incorporates various formats to create and print any report card or transcript. Includes an in-depth results analysis tool enabling a deep dive into the academic data and management of student, class, educator, grade performance and more. Its bespoke nature easily manages all curriculum structures, including CAPS, PYP, IB, BGCSE & IGCSE. Also caters for online student assignments (LMS) and virtual classroom teaching.

Learning and Behaviour Management

Full Learning and Behaviour management system, with optional automated processes that allow for students to be rewarded or penalised for their actions, on a merit/demerit system. Includes a multi-level security access control system to dictate who can and can’t access the records, either through the mobile apps or web portal for both parents and staff. Automated notifications and workflow management of student behavioural incidents are also catered for.

Curriculum Management

Easily standardise your curriculum with these customisable curriculum management tools, adhering to national competency standards and tracking changes over the years. Your curriculum is connected automatically to your students and teachers through the Learning Management System, which effortlessly lets students and staff upload and/or submit assignments and classwork online.

Learning Support

Catering to special needs is crucial in keeping students, staff and parents happy and helping them achieve their best. The Learning Support Module helps provide extra support over and above the curriculum. Easily manage and record therapy sessions, assessments, day-to-day notes such as a student exhibiting signs of ADHD and even exam accommodations. The multi-level security system allows for easy control over what sensitive data staff have access to.

Houses and Teams

Easily allocate students into houses, teams or tutor groups for school-wide activities. With its own attendance tracking, house head, tutor and team lead allocations, as well as house-specific event planning scheduler, this is a must-have for any learning institution. This also allows house and tutor group staff to assess and make comments on students that appear on their reports and transcripts.

Biometric Attendance

Effortlessly integrate any online biometric system to track staff as well as student attendance. Linking all attendance and clock-in times enables automated notifications to students, parents or staff, as well as the automated creation of staff leave records when tardy.

CAS (Creativity, Action, Service)

Specially tailored to the IB education system, track and manage your students’ CAS goals with this bespoke module.

Timetable Schedule

Create and manage the timetable schedule, track teacher workloads, student subject changes, venue allocations and more in this easy-to-use module. Includes the ability to Import pre-generated schedules from the most prominent timetable programs such as ASC, Action and Timetabler.

Fee Administration

Fee administration provides student invoicing and accounts receivable management. With aged balance reporting and the ability to record notes and classify accounts that have been slow to pay, the financial office has the information they need at their fingertips to easily manage all debtors. Email an invoice or statement with the click of the mouse. This module also provides automated fee billing, management of multiple payment plans and Direct Debit Order capability. Debtors can easily view a financial summary of their account via mobile apps.

Supplier Payments

Record supplier invoices and payments, with an easy-to-track allocation of payments to invoices.

Customer Payments

Tracking non-fee-related debtors via their payments and invoices is easily done when using Customer Payments.

Customers Transactions

Being fully compatible with Proforma invoices, this module allows you to keep track of orders, invoices, credits and quotes for non-fee related debtors.

General Ledger and Budgeting

Comprehensive financial and accounting suite including cashbook functionality, general ledger, bank reconciliations through to income statement, balance sheet and trial balance. Structure a budget with customisable periods as well as assign budget holders and approval functions to the responsible administrators.

Bills Payable

Your institution's bills are managed and tracked efficiently with Bills Payable.

Purchasing and Requisitions

Empower staff to raise stock and purchase requisitions directly in the system and manage purchase orders. Includes hierarchical approval function for purchases.

Budget Dashboard

Ease the burden on the accounts department with our new and improved Active Budget Dashboard function, allowing staff to view their budget codes in the form of either chart or transaction history.

Inventory

Track and manage all your institution's stock securely with this inventory module, making the process from purchase to sale efficient. A Point of Sales account can also be created and run for uniform shops.

Payroll

Take the stress out of payroll. By using our dynamic payroll module, you can easily define payroll cycles and enter contracts for each staff member to create salary and salary-grade groups that automate your payroll. Includes simple online self-serve capabilities for staff to get their payslips and manage their payroll data easily.

Contacts

Categorise and manage contacts in many different groupings, such as customer, supplier, delivery, and interest. Specify settings for each contact, such as assigning VAT, choosing the currency, and setting credit limits.

Dashboard

Keep staff up to date with instant notifications and news articles. Quickly see a snapshot of live student attendance, merit/demerit feeds, birthdays and other students, and parent and staff statistics. There is also a budget dashboard that can be integrated for staff who have budgets to track and manage.

Enquiry

Easily link our enquiries portal to your website to allow for efficient management of all enquiries to your school. All records are tracked and logged and show a complete history of interactions made. Optimise the management of enquiries as well as branch into admissions marketing to maximise student enrolments.

Document Management

Gives relevant stakeholders access to secure online documents such as manuals, policies, forms etc. Easily manage document access rights and availability via mobile apps.

Student Record

Keep detailed student records ranging from their biography, marks history, special needs, attendance history, behavioural observations, extra-curricular activities, health information, incident reporting and more. A multi-level security system to control data staff members can access or edit, and a built-in approval process to manage parent updates of their child’s data via the mobile app. Numerous customisable reports and a comprehensive report writer to pull any student information for every situation.

Parent/Sponsor Records

Keep detailed parent and sponsor records, contact details and relationships, as well as data from parent-educator meetings. Track parent usage of web portals as well as mobile apps. Multi-level security to ensure only the relevant staff members can access data. All records are linked to facilitate instant navigation from parent to student data and vice versa.

Calendar and Events

Manage events and meetings. Set up and allow parents to pick and choose their available times for parent/teacher meetings. Track and manage all event and meeting resources. Integrates with Google and other online Calendars. Enabling Staff, Parents and Students to easily manage their day on the go via mobile apps.

Alumni Donor Management

Allow alumni to keep their details up to date through our online web portal or mobile apps. Alumni can add their ongoing qualifications and work history enabling you to track your success stories for marketing purposes. Automated emails, instant notifications and sms. Track any contributions alumni make, and automate their Tax Certificates.

Activity Management

Allows Institutions to easily manage a broad range of extra-curricular lessons, clubs, sports and other events. This module is fully integrated with the Assessment module and the timetable schedule, allowing staff to record assessments and attendance for activities. Parents and students can sign-up for various activities on their respective mobile apps, agree to the terms and conditions thereof and be automatically billed if applicable.

Student Portal App

Students have everything they need to manage their education with the Student mobile application. Features include attending online classes, submitting assignments, viewing class schedules and much more.

Parent Portal App

Allow parents to update their details, communicate with the school and track all aspects of their child’s progress. Manage and control what parents have access to, and share report cards, invoices and statements directly on the app. Parents can view and pay invoices directly and much more. Alumni and Parents can also share their business details and job availabilities to keep opportunities within your school's network.

Alumni Portal App

Alumni can control and update their own data, always staying connected. Easily allow networking between past parents, students and staff. Alumni can update their profile to include further qualifications they achieve and work titles, keeping you abreast of their success stories

Ed-drive

Ed-drive is a cloud storage facility in Ed-admin where you can create folders, upload photos, and so much more, giving access to all or selected users.

Staff Portal App

Enables Staff to easily keep track of their daily schedule, take student attendance, record student behaviours, capture assessments, keep abreast of school news and notifications, view key documents and the details of all students they manage on the go from their phone.

Human Resources Database

Record all staff information, emergency contacts, medical details, work history, contract and payroll information, qualifications and attachments. Manage and track security permissions and grant system access as well as print out ID cards. Audit logs track all changes made.

Staff Attendance Register

Manage and track staff attendance with customisable attendance codes, and daily notes fields. Integrate with any online biometric system to automate staff attendance taking.

Staff Leave Management

Create and manage all leave types and enable staff to track their leave balances, and apply and receive approval for leave online. Includes automated accrual and carry-over of leave as well as in-depth analysis reports.

Boarding House

Integrated boarding house management with enrollment and exeat functionality. Create your own assessment checklist to manage and report on student behaviour within the boarding environment and easily include House Master / Mistress and tutor comments on report cards.

Helpdesk and Asset Register

Integrated asset support ticketing system - raise tickets, track, manage and report on problems and resolutions. Complete asset register for all vehicles, buildings and sundry assets with automated reminders for expiring licences and insurance contracts, customisable depreciation calculations and reports, and asset barcoding for easy stock takes.

Integrated Library Management System

Integrated library system with ISBN auto-cataloguing, barcode scan functionality, and a library search feature. Easily manage all books in and out of the system, as well as an in-depth overdue system linked to the finance modules. A public-facing portal allows parents and students to search for books, and a comprehensive in-app interface enables tracking of current and previous books as well as a return reminder for students and parents.Integrated library system with ISBN auto-cataloguing, barcode scan functionality, and a library search feature. Easily manage all books in and out of the system, as well as an in-depth overdue system linked to the finance modules. A public-facing portal allows parents and students to search for books, and a comprehensive in-app interface enables tracking of current and previous books as well as a return reminder for students and parents.

Communications

Bulk communication with parents, staff, students, admissions and alumni. Provides email, SMS, instant notification, news, forums, document sharing, label, and ID card management. Detailed filtering allows specific recipient selections and prevents spamming or overcommunication with your stakeholders. Manage and track all communications to easily see who has read and received them. Easily go 100% paperless with academic reports, financial statements and invoices sent out from the system. Enable automated communications to keep key stakeholders in the loop with no effort at all, have the system notify internal staff of student behaviours or chase debtors for overdue accounts and much more.

Admissions

Ease theManage all aspects of admissions including waiting lists, assessments, interviews and application fees. Track and log every step of the process, custom automated emails easily notify parents of their application progress every step of the way. In-depth reporting tools to check and manage admission learners. Utilise our customisable online application portal by adding it to your website and make the process of application as easy as possible for parents - including digital signatures, agreement management, online application fee payment, capturing of necessary attachments, and a one-stop shop for complete online application management. burden on the accounts department with our new and improved Active Budget Dashboard function, allowing staff to view their budget codes in the form of either chart or transaction history.

Transport Management

Easy online transport requests, availability checks, scheduling and communication with all participants. This module gives you total control over transport including biometric attendance of those on trips. Set up routes indicating stops along the way as well as learner checklists to ensure learners arrive where they should when they should and their guardians are kept abreast at all times.

SchoolTalk

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Ed-admin

Everything Your School Needs in One Platform

Everything Your School Needs in One Platform

Manage finances with our time-saving tools

Manage finances with our time-saving tools

Manage the admission process from enquiry to enrollments

Manage the admission process from enquiry to enrollments

Grow your academy with analytics

Grow your academy with analytics

More than 40 Modules

More than 40 Modules

All

Academic

Accounting

Administrator

Communication

Human Resource

Facility Management

Student Daily Attendance

Academic Management

Allows for an organised system of scheduling and teacher distribution, with features to execute detailed subject and assessment design.

Assessment Premium

Learning and Behaviour Management

Curriculum Management

Learning Support

Houses and Teams

Biometric Attendance

Effortlessly integrate any online biometric system to track staff as well as student attendance. Linking all attendance and clock-in times enables automated notifications to students, parents or staff, as well as the automated creation of staff leave records when tardy.

CAS (Creativity, Action, Service)

Specially tailored to the IB education system, track and manage your students’ CAS goals with this bespoke module.

Timetable Schedule

Create and manage the timetable schedule, track teacher workloads, student subject changes, venue allocations and more in this easy-to-use module. Includes the ability to Import pre-generated schedules from the most prominent timetable programs such as ASC, Action and Timetabler.

Fee Administration

Supplier Payments

Record supplier invoices and payments, with an easy-to-track allocation of payments to invoices.

Customer Payments

Tracking non-fee-related debtors via their payments and invoices is easily done when using Customer Payments.

Customers Transactions

Being fully compatible with Proforma invoices, this module allows you to keep track of orders, invoices, credits and quotes for non-fee related debtors.

General Ledger and Budgeting

Bills Payable

Your institution's bills are managed and tracked efficiently with Bills Payable.

Purchasing and Requisitions

Empower staff to raise stock and purchase requisitions directly in the system and manage purchase orders. Includes hierarchical approval function for purchases.

Budget Dashboard

Ease the burden on the accounts department with our new and improved Active Budget Dashboard function, allowing staff to view their budget codes in the form of either chart or transaction history.

Inventory

Track and manage all your institution's stock securely with this inventory module, making the process from purchase to sale efficient. A Point of Sales account can also be created and run for uniform shops.

Payroll

Contacts

Categorise and manage contacts in many different groupings, such as customer, supplier, delivery, and interest. Specify settings for each contact, such as assigning VAT, choosing the currency, and setting credit limits.

Dashboard

Enquiry

Document Management

Gives relevant stakeholders access to secure online documents such as manuals, policies, forms etc. Easily manage document access rights and availability via mobile apps.

Student Record

Parent/Sponsor Records

Calendar and Events

Alumni Donor Management

Activity Management

Student Portal App

Students have everything they need to manage their education with the Student mobile application. Features include attending online classes, submitting assignments, viewing class schedules and much more.

Parent Portal App

Alumni Portal App

Alumni can control and update their own data, always staying connected. Easily allow networking between past parents, students and staff. Alumni can update their profile to include further qualifications they achieve and work titles, keeping you abreast of their success stories

Ed-drive

Ed-drive is a cloud storage facility in Ed-admin where you can create folders, upload photos, and so much more, giving access to all or selected users.

Staff Portal App

Enables Staff to easily keep track of their daily schedule, take student attendance, record student behaviours, capture assessments, keep abreast of school news and notifications, view key documents and the details of all students they manage on the go from their phone.

Human Resources Database

Record all staff information, emergency contacts, medical details, work history, contract and payroll information, qualifications and attachments. Manage and track security permissions and grant system access as well as print out ID cards. Audit logs track all changes made.

Staff Attendance Register

Manage and track staff attendance with customisable attendance codes, and daily notes fields. Integrate with any online biometric system to automate staff attendance taking.

Staff Leave Management

Create and manage all leave types and enable staff to track their leave balances, and apply and receive approval for leave online. Includes automated accrual and carry-over of leave as well as in-depth analysis reports.

Boarding House

Integrated boarding house management with enrollment and exeat functionality. Create your own assessment checklist to manage and report on student behaviour within the boarding environment and easily include House Master / Mistress and tutor comments on report cards.

Helpdesk and Asset Register